Job Summary:

The Executive Assistant provides high-level administrative support to company owners.

Essential Functions:

• Provides high-level administrative support and assistance to company owners.
• Performs clerical and administrative tasks, including managing business and personal calendars.
• Arranges travel and accommodation, including company attendance at conferences and trade shows.
• Schedules, confirms, and attends meetings with executives, taking notes and executing follow-up to action items as needed.
• Receives incoming communication, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including phone calls/emails and other communications with clients, vendors, staff, and family.
• Prepare documentation/presentations for client meetings.
• Organize and prepare day-to-day objectives.
• Complete errands and tasks (both business and personal) such as getting lunch, managing family calendars and event planning.
• Maintain document confidentiality through secure document filing and sharing to keep customer and business data safe.
• Create expense reports for various executive meetings and events by keeping all receipts.
• Performs additional duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills, bilingual (English/Spanish) preferred.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Highly motivated self starter / ability to see and take tasks on without being told to do so.
• Ability to function well in a high-paced and at times, stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type a minimum of 50 words per minute.
• Extremely proficient at Google business suite and ability to learn new software (EOS, Aspire, etc.)
• Education and Experience: High school diploma required; bachelor’s degree in business administration or related field preferred.
• Weekend and evening availability to manage calls, emails, and events, as needed.
• At least four years of related experience is required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Salary

$42,000 - $46,000

40-45 hours weekly, occasionally requires Saturday or evening hours.

Benefits

• Health Insurance - 65% company contribution (EE plan) or annual $1,000 paid opt-out.

• NH Paid Family & Medical Leave (NHPFML) - 65% company contribution.

• Dental Insurance – 100% EE contribution

• Company Paid Short Term Disability (STD)

• Company Paid $25,000 Term Life Insurance Policy

• (5) paid vacation days

• (5) paid Personal Days

• (3) paid bereavement days

• (6) paid Holidays plus (1) paid floating Holiday

• 3% Company matched Simple IRA

• Eligible for Annual Performance Based Bonus Program

• Educational Assistance

• Company provided phone and vehicle

• $500 Employee Referral Program

Stephens Landscaping Professionals is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, pregnancy or conditions relating to pregnancy, disability or any other federal, state or locally protected class.

Job Type: Full-time

Pay: $42,000.00 - $46,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Moultonborough, NH: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Google Workspace: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)

Work Location: In person