Job Summary
The Assistant City Clerk position is responsible for processing motor vehicle registrations; recording vital records and issued certified copies of such records; issuing dog licenses; election-related duties; and providing administrative support for all other functions of the City Clerk Department. The Assistant City Clerks operate under the guidance of the City Clerk and Deputy City Clerk.

The City Clerk"s Department works within a complex legal framework including the City Charter, ordinances and policies, as well as state and federal laws and regulations.
The City offers an exceptional benefits package including generous paid vacation, personal, sick time and parental leave; health insurance with an employer paid HSA contribution toward deductible ($2,000 single coverage and $4,500 for 2-person/family coverage); paid dependent care FSA up to $5,000; enrollment in the NHRS Municipal Retirement plan with employer contribution; City paid dental insurance, life insurance, & short and long term disability and other flexible benefit options. Knowledge Skills and Abilities

Essential functions include but are not limited to:
Assist citizens at counter on a wide variety of matters, including providing, reviewing and accepting forms and documents; answering questions; and accepting fees. Consult with City Clerk or Deputy City Clerk as necessary on complex questions or issues.
Perform general clerical duties such as copying, scanning, filing, drafting documents, answering telephones, answering emails and processing mail.
Perform accounting and banking duties such as recording fees; preparing bank deposits; balancing daily receipts; and preparing financial and statistical reports.
Prepare and process motor vehicle registrations, including but not limited to determining residency eligibility; reviewing applicant paperwork; preparing title applications and registrations; calculating city and state fees; issuing plates and/or decals; and issuing required forms. Act as collection agent for State. Review state and City reports regarding motor vehicle renewals and ensure accuracy of information. Conduct fiscal year-end inventory of plates/decals; complete required reports; and return unused plates/decal to the State.
Administer vital records, including but not limited to issuing certified copies; assisting customers with genealogy research; preparing affidavits of paternity; reviewing, amending and correcting vital records; issuing burial permits; and assisting in completion of marriage license applications.
Responsible for administration of dog licenses.
Sell landfill tickets and collect fees.
File and maintain hospital liens; wetland permits; articles of agreement; and Statement of Landlord"s Agent Forms.
Record and maintain cemetery records.
Prepare and provide voter information and documents. Prepare and issue absentee ballots; assist with compilation, maintenance and distribution of voter lists. Assist with all municipal, state and federal elections, including assisting at the polls and assisting with verification of election results.
Assist with reports and inventories as requested.
Provide Notary Public and Justice of the Peace services to residents.
Prepare, record and administer oaths of office to elected officials as requested.
Provide input into the development of Department policies and procedures.
Attend meetings, seminars and training as requested. Continuing education in vital records, voter and motor vehicle laws is required.
Provide back-up for other Assistant Clerks and the Deputy Clerk as requested.
Performs similar or related work as required, directed or as situation dictates.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to walk, stand, sit, talk, and hear; operate office equipment; pick up paper, files and other common office objects. Ability to view computer screens and work with details for extended periods of time. Must occasionally move or lift objects weighing up to 30 pounds. Must be able to communicate effectively in writing and orally. Vision and hearing at or correctable to normal ranges.

Job Environment:
Work is performed under typical office conditions; work environment is moderately noisy. Incumbent is occasionally required to work outside of normal working hours.
Operates computer, telephone, facsimile machine, copier, calculator, and other standard office equipment.
Employee has frequent contact with the public, the Mayor, City Councilors, state legislators and staffs, municipal department heads and employees and varied state agencies. Contacts are primarily in person, by telephone, in writing and by email. Contacts generally involve providing information in proper format or verbally in a technical or factual nature.
Errors could result in monetary loss, reduced levels of service, delay in the provision of services and could have legal and/or financial repercussions for the City.